You can assign a password to your diagram to keep other users from opening the diagram. You can also request or require that they open the diagram in read-only mode. To assign a password to a diagram and set options that control how much access other users have to the diagram, use the File > Diagram Information command. In large project development, where multiple users are working on the same diagram, you can assign password protection to specific parts of the diagram to prevent other users from viewing the information.
You can also apply protection selectively to embedded diagrams and compound blocks.
Warning: If you decide to use a password to restrict access, make sure to write it down exactly as you entered it — passwords are case sensitive — and store it in a safe place. Without the password, even you can’t access the information.
To create a password
1. Choose File > Diagram Information.
2. In the Password box, enter a password, and select the level of protection you want applied to the diagram.
•Locked: Prevents other users from opening the diagram. Type a password in the Password box and activate Locked. Only users who know the password can open the diagram and make changes to it.
•Read-Only: Lets other users open the diagram but prohibits them from making changes. Type a password in the Password box and activate Read Only. Only users who know the password can open the diagram.
3. Click OK, or press ENTER.
4. Re-enter the password for verification.
5. Choose File > Save (CTRL+S).
The next time you or anyone else tries to open the diagram, Embed asks for the password.
To change or delete a password
1. Choose File > Diagram Information.
2. In the Password box, select the row of asterisks that represent the existing password and do one of the following:
•To change the password, type in a new password.
•To delete the password, press the DEL key.
3. Click OK, or press ENTER.
4. Choose File > Save (CTRL+S).
If you entered a new password, you must re-enter the new password for verification.